C&S Wholesale Grocers, Inc. Collections Associate in Brattleboro, Vermont

Company Overview

C&S Wholesale Grocers, Inc. , based in Keene, NH, is the largest wholesale grocery supply company in the U.S. and the industry leader in supply chain innovation. Founded in 1918 as a supplier to independent grocery stores, C&S now services customers of all sizes, supplying more than 6,000 independent supermarkets, chain stores, military bases, and institutions with over 150,000 different products. At C&S, We Select the Best® – those with the motivation, pride, and drive to succeed in our fast-paced world.

Working Safely is a Condition of Employment at C&S Wholesale Grocers, Inc. C&S Wholesale Grocers is proud to be an Equal Opportunity and Affirmative Action employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

Position Overview

Responsible for the timely and accurate processing of invoices for payment for all C&S vendors and affiliates, and for the execution of the vendor claims process (i.e. vendor claims against deductions taken by C&S) including post audit recovery, and management of vendor deductions for selected customers

Responsible for AP internal audit function which validates vendor billings/C&S deductions, and collection of vendors receivable. Maintains AP Supplier master and manages credit card expense program

Oversees the document scanning function, and mailroom/courier functions for several key facilities


  • Compile and communicate weekly analysis of aged vendor receivables to AP management and other stakeholders

o Identify actions by account

o Identify accounts requiring action by AP management

  • Research transactions underlying vendor receivables balances based on age

o Resolve discrepancies where possible including liaison with vendors/internal departments as appropriate

o Reallocate deductions to appropriate vendors on internal accounts

o Process adjustments where necessary

o Review and gather supporting documentation where appropriate

  • Partner with vendors, customers and internal departments to expedite collections, apply cash received against receivable if successful

  • If uncollectible prepare documentation and send to outside collection firm, apply cash on receipt

  • Complete balance sheet reconciliations for assigned accounts

  • Assess all vendor collections processes ongoing, recommend and implement changes as necessary

o Document and ensure compliance with all procedures

  • Enable sufficient training, information and knowledge sharing to ensure continuity when absent


  • Behavioral CompetenciesTechnical CompetenciesOrganization/time managementInvestigate issues & potential errors in relevant systems and make correctionsAnalytical skillsMake inputs into systems, validate and record as necessarySound communication skillsResolve, communicate and close queries raised by vendors/customers/employeesInformal presentation skillsAnalysis summarizing status and/or issuesLeverage technology to achieve efficient solutionsEnsure compliance with internal controls and/or accounting policiesAbility to work autonomouslyAbility to learn and use complex financial systems and software effectively (e.g. Oracle, Hyperion, Workday, Excel)Ability to form effective working relationshipsAdaptabilityAbility/attitude to learnCustomer focusSelf-starter/drive to take ownershipCross functional involvement/approach

  • High school diploma or equivalent

  • Minimum of three years of applicable experience

  • Demonstrated proficiency in Excel; experience with financial systems and software (e.g. AR/AP/GL package) preferred

Requisition ID 11556

Company C&S Wholesale Grocers, Inc.

Category Finance