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Hawaii Logistics, LLC is one of the largest wholesale grocery suppliers on the West Coast, and is one of many companies within the C&S Family of Companies, the largest wholesale grocery supply company in the U.S. and the industry leader in supply chain innovation. At Hawaii Logistics, We Select the Best® – those with the motivation, pride, and drive to succeed in our fast-paced world.
Working Safely is a Condition for Employment with Hawaii Logistics, LLC. Hawaii Logistics, LLC is proud to be an Equal Opportunity and Affirmative Action employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.
As an Administrative Assistant , you are responsible for providing clerical and administrative support by processing invoices from truck routes, creating/proofreading reports and other office-related functions.
Overview: Provides administrative support to the Vice President on a daily basis and the Hawaii Sales Team as required. Acts as interface between employees, vendors and customers, and may represent the company on behalf of Vice President. Prepares various reports on a daily/weekly basis for internal and external distribution. Prepares quarterly presentations for management and associates, as well as customers.
Provide administrative support to the VP including but not limited to composing correspondence and announcements, handling calls, scheduling meetings, making travel arrangements, and completing and submitting expense reports
Provide support to the Hawaii Sales team including but not limited to preparing and distributing documents, reports, and presentations using Microsoft Word, Excel and PowerPoint
Assist with the coordination of the twice yearly food show on the West Coast. Responsibilities include but are not limited to preparing related materials for attendees from Hawaii; distributing the materials, handling registration, and making travel arrangements for VP, sales associates and Hawaii customers
Monitor office supply inventory for the Hawaii Division and order office supplies as necessary
Complete and submit purchase card transactions
Plan and organize various management and staff events. Recommend locations, make final selection, determine room set-up and menus, and create and modify agenda as requested
Manage daily administrative tasks (filing, photocopying, mail, faxing, etc.) and monthly mass mailing
Assist with the coordination of annual community events
Manage conference room calendars; assist in organization and preparedness
Create and maintain filing system
Coordinate conference calls and appointments with multiple participants
Other duties as assigned
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
Good verbal and written communication skills; listen and get clarification; respond well to questions; edit work for spelling and grammar; present numerical data effectively
Computer experience, including database software; Human Resource systems; Payroll systems; spreadsheet and Word processing software
Math skills: able to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals
Frequently required to site
Legally authorized to work in the United States or the ability to obtain the same
Compliance with all company policies and procedures
Successful completion of pre-employment drug testing and background check
Requisition ID 13629
Company Hawaii Logistics, LLC