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C&S Wholesale Grocers, Inc. Accounts Receivable /Contract Compliance Representative in Keene, New Hampshire

About Our Company

C&S Wholesale Grocers, Inc. , based in Keene, NH, is the largest wholesale grocery supply company in the U.S. and the industry leader in supply chain innovation. Founded in 1918 as a supplier to independent grocery stores, C&S now services customers of all sizes, supplying more than 6,000 independent supermarkets, chain stores, military bases, and institutions with over 150,000 different products. At C&S, We Select the Best® – those with the motivation, pride, and drive to succeed in our fast-paced world.

Working Safely is a Condition of Employment at C&S Wholesale Grocers, Inc. C&S Wholesale Grocers is proud to be an Equal Opportunity and Affirmative Action employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

Position Overview

Role overview:

Maintain customer contract master file data for C&S’s customers to ensure correct billing and generate reporting and analysis relating to customer compliance for stakeholders

Accounts Receivable overview:

Manages credit and collections function for C&S in order to extend terms appropriate to risk associated with each customer, and maximize cash flow and minimize Days Sales Outstanding (DSO) & bad debt risk

Responsible for prompt and accurate customer billing and application of cash received from customers; maintains customer master file data for billing

Maintains customer contract master file data and manages the compliance audit function to ensure customer billing is in compliance with contract

Job Description

Responsibilities:

  • Set up new contracts in company’s Oracle contracts database and complete all necessary maintenance on existing customers, including

  • Analyze and interpret contracts and convert conditions into activities and deliverables that exist in database, including various discounts and rebates, and identification of approvers/limits when adjustment is earned/required. This involves creating a “contract grid” of items

  • Load contract grid into database

  • Gain approval of database activities/deliverables from all relevant stakeholders

  • Conduct interdepartmental meetings to resolve deliverable responsibilities

  • Liaise with legal department to resolve contractual questions

  • Activate contracts

  • Resolve all unapproved adjustments

  • Prepare recurring and ad hoc analysis documenting customer contract set up information and activity

  • Using excel and/or pre-built reporting tools across various systems

  • Provide system user training for departments using the contracts database across all levels of the organization, including large-group presentation format

  • Assist customer set up team with customer maintenance in Mainframe system as necessary

  • Participate in contract compliance audits as directed by management

  • Perform full contract audits on standard contract template agreements

  • Validate data loaded to Oracle Contracts database ongoing

  • Develop methods of contract validation for standard attributes, e.g. expiration deliverables

  • Carry out ongoing assessment of customer contract set up processes and make adjustments as necessary

  • Contribute to ongoing IT enhancements to the contract module

  • Document all customer contract set up procedures

  • Attend customer set up meetings with other internal stakeholders, including sales, IT, operations teams

Qualifications:

  • High school diploma or equivalent

  • Minimum of two years of applicable experience

  • Demonstrated proficiency in Excel; experience with financial systems and software (e.g. AR/AP/GL package) preferred

Qualifications

High School Diploma - General Studies

Shift

1st Shift (United States of America)

Company

C&S Wholesale Grocers, Inc.

C&S Wholesale Grocers, Inc., based in Keene, NH, is the largest wholesale grocery supply company in the U.S. and the industry leader in supply chain innovation. Founded in 1918 as a supplier to independent grocery stores, C&S now services customers of all sizes, supplying more than 6,000 independent supermarkets, chain stores, military bases, and institutions with over 150,000 different products. At C&S, We Select the Best® – those with the motivation, pride, and drive to succeed in our fast-paced world.

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